Team Management
Manage team members who help run your conference. Control access and permissions for your organizing team.
Adding Organizers
- Select Add in the Organizers section
- Search for the user by name or email
- Select the user to add them as an organizer
- Configure their permissions
New organizers must have a Sero account to be added. Once added, they receive an email invitation with details about the conference.
Permissions
Assign granular permissions to each organizer:
| Permission | Capabilities |
|---|---|
| Admin | Full access to all features (automatically grants all other permissions) |
| Approve events | Review and change side event visibility status |
| Edit details | Modify conference information and settings |
| Export data | Download CSV exports of calendar and attendee data |
| Add organizers | Invite new team members |
| Messaging | Send messages to side event organizers |
| Manage sponsor display | Configure the sponsor widget on the public event page |
Permission Guidelines
- Admin — Grant to core team members who need unrestricted access
- Approve events — Grant to team members reviewing side event submissions
- Export data — Limit to those who need attendee data for reporting
- Messaging — Grant to communications team members
- Manage sponsor display — Grant to sponsor representatives who need to configure their branding
Be selective with Admin permissions. Most team members only need specific capabilities.
Removing Organizers
Open the action menu (three dots) on an organizer row to:
- Edit their label (for “Other” type)
- Remove them from the team
You cannot remove your own admin permission to prevent accidental lockout.
Organizer Best Practices
Before the Conference
- Add all team members who will help manage side events
- Assign appropriate permissions based on responsibilities
- Verify everyone can access the dashboard
After the Conference
- Review who still needs access
- Remove team members who no longer need permissions
- Document the team structure for next year
FAQ
How do I access conference management?
Navigate to /conferences/{your-slug}/manage. You must be listed as an organizer for the conference.
Why can’t I approve side events?
You need the “Admin” or “Approve events” permission. Contact another admin to update your permissions.
How do I add organizers?
You need the “Admin” or “Add organizers” permission. If you don’t have this permission, contact an existing admin.
Can I change my own permissions?
You cannot remove your own admin permission to prevent lockout. Other admins can modify your permissions.