Team Management
Manage team members who help run your conference. Control access and permissions for your organizing team.
Adding Organizers
- Select Add in the Organizers section
- Search for the user by name or email
- Select the user to add them as an organizer
- Configure their permissions
New organizers must have a Sero account to be added. Once added, they receive an email invitation with details about the conference.
Permissions
Assign granular permissions to each organizer:
| Permission | Capabilities |
|---|---|
| Admin | Full access to all features (automatically grants all other permissions) |
| Approve events | Review and change side event visibility status |
| Edit details | Modify conference information and settings |
| Export data | Download CSV exports of calendar and attendee data |
| Add organizers | Invite new team members |
| Messaging | Send messages to side event organizers |
Permission Guidelines
- Admin — Grant to core team members who need unrestricted access
- Approve events — Grant to team members reviewing side event submissions
- Export data — Limit to those who need attendee data for reporting
- Messaging — Grant to communications team members
Be selective with Admin permissions. Most team members only need specific capabilities.
Removing Organizers
Open the action menu (three dots) on an organizer row to:
- Edit their label (for “Other” type)
- Remove them from the team
You cannot remove your own admin permission to prevent accidental lockout.
Organizer Best Practices
Before the Conference
- Add all team members who will help manage side events
- Assign appropriate permissions based on responsibilities
- Verify everyone can access the dashboard
After the Conference
- Review who still needs access
- Remove team members who no longer need permissions
- Document the team structure for next year
FAQ
How do I access conference management?
Navigate to /conferences/{your-slug}/manage. You must be listed as an organizer for the conference.
Why can’t I approve side events?
You need the “Admin” or “Approve events” permission. Contact another admin to update your permissions.
How do I add organizers?
You need the “Admin” or “Add organizers” permission. If you don’t have this permission, contact an existing admin.
Can I change my own permissions?
You cannot remove your own admin permission to prevent lockout. Other admins can modify your permissions.